English Business Letter
Format Ⅰ. Demands of stationery
—the first page is with a letterhead —other pages are of
31 and color —one
thing a personal letter should 32 :
using letterhead stationery Ⅱ. Matters needing attention
concerning typing —identical typeface and size
—correct grammar and spelling —neat arrangement
—use of 33 to promote the
appearance of the letter Ⅲ. Sections of a traditional business
letter A. Return address —justifying each
line —normally putting it at the top
—excluding 34 B. Date
of the letter —white space between the return address and the
date is 35 nowadays C.
Inside address —consisting of receiver’s name and his/her
address D. Salutation —ways to 36 the intended recipient E.
Main part —both indented paragraphs and block paragraphs are
37 —fully squared
paragraphs should be cautiously 38 F. Closing G. Typed writer’s
name —signature is above the typed name while the job title is
below it Ⅳ. Supplementary requirements
—putting "cc" at the bottom when 39 are
necessary —putting the initials of the professional
typist —noting enclosures —resisting templates
which are usually 40
—refusing "Office Bob"