To: All Staff From: Heady, the Head Honcho Date: June 1, 2006 Subject: A New Memo Format In order to make interoffice communications easier, please adhere to the following guidelines for writing effective memos: Clearly state the purpose of the memo in the subject line and in the first paragraph. Keep language professional, simple and polite. Use short sentences. Use bulletins if a lot of information is conveyed. Proofread before sending. Address the memo to the person (s) who will take action on the subject, and those who need to know about the action. Attach additional information: don’t place it in the body of the memo if possible. Please put this format into practice immediately. We appreciate your assistance in developing clear communications. If you have any questions, please don’t hesitate to call me. Thank you. A Memo To: All Staff From: Heady, the Head Honcho Date: June 1, 2006 Subject: A New (46) Purpose: To make communications between offices (47) Guidelines for writing effective memos: 1. State the purpose of the memo clearly in the subject line and in the first paragraph. 2. Use (48) , simple, polite and short sentences. 3. Use (49) if a lot of information is conveyed. 4. Proofread before sending. 5. Address the memo to the person(s)who will take action on the subject, and those who need to know about the action. 6. Don’t place additional information in the (50) of the memo if possible.